Monday, November 29, 2010

Print Management Equals Profits

Despite making a product or providing a service deemed useful by the owner or president, a company's main goal is to make profit. Let's be honest, aside from strictly non-profit organizations, all companies do what they do to make money. And why shouldn't they? I mean, money provides a roof over your head, clothes on your back and food on your table, to say the least, so it is in no way surprising to see companies trying the "crazy" idea of making a profit.

Now making a profit is good and all, but almost every company wants to turn a profit in the easiest, fastest way possible. That is where print management comes in. Printers and copiers have slowly become a staple in nearly every single business process. The only problem with this is that the cost of printing documents can skyrocket which, in turn, could seriously affect profit margins. Considering what dire economic times we are in, it isn't hard to see why companies all over the world are looking for ways to better balance their budgets and cut costs wherever possible.

If you have proper print management, your company will have the ability to track your cost of printing on a daily basis. This will not only reduce costs by allowing you to control print volumes through standard, default settings, but also manage your supply order effectively and easily. By doing this you will be able to properly manage your company's print costs as well as be able to accurately charge back to projects, departments or clients.

Probably the most valuable benefit to proper print management tools is the ability of your company to set print default settings. This allows you to ensure that large documents are sent to the most cost-effective device every single time and that duplexed printing is used whenever possible. By doing this your company can save a ton of paper and even lower your power bill allowing you to be a greener company all around. Effective print management doesn't cause disruption in the productivity of your company while at the same time increases your company's overall profits.

Print management is definitely the way to go for any business out there who wants to save money (let's be honest, that's pretty much all of you). Many companies think that it takes some fancy new piece of equipment or a highly skilled employee to reduce costs when all it really takes is some proper management of your everyday office equipment.

Source: Office Product News
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Monday, November 15, 2010

Xerox Employees Receive Earth Awards

Earth AwardsDo you remember the time, not too long ago, when everybody was obsessed with making things as small as possible? Well, people are still like that today, including the people over at Xerox Corporation who have been asking themselves just how small is too small? Confused? Well, the employees over at Xerox asked themselves that when they were trying to develop the smallest possible package for ColorQube solid ink. And what they came up with was a smaller package primarily made up of recycled material. Oh, and did I mention that this was one of Xerox's many green, employee-driven innovations which saved the company nearly $10.2 million while simultaneously eliminating 2.6 million pounds of waste this year?

According to Patty Calkins, Vice President of Xerox, "For 17 years our Earth Awards program has showcased how employees improve the business - and benefit the world - by eliminating waste. Xerox employees have a strong sense of pride attached to our legacy of being environmentally conscious."

There were over 30 nominations from Xerox facilities around the world this year including facilities in countries such as France, Ireland, United Kingdom, Canada and the United States. Judges took into consideration innovation, direct benefits to Xerox, duration of the project and the documented, measurable results of each and every entry. All in all a total of 13 winners were selected including two teams from Wilsonville, Oregon, two teams from Webster, New York, one team from Groveport, Ohio, one team from Ontario, Canada and one team from Dundalk, Ireland.

This is definitely a big day for Xerox as earning Earth Awards is a huge statement for any company. It is really an awesome thing to see companies that care so much for the environment, and it is even better to see them get rewarded for it in the end.

Source: Office Product News
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Monday, November 1, 2010

Why Not Do More With Less with Document Management?

Document ManagementIf you work for a company or a business, then I can almost guarantee that you work with paper documents in nearly every single business process. Whether your employees need to retrieve information for one of your many important clients or they need to search for past documents to complete a project, their time adds up pretty fast.

This time adds up so fast, in fact, that a recent study found that workers such as attorneys, doctors and accountants can spend well over 35% of their time dealing with documents. For people with important jobs like these, especially doctors, 35% is way too much time. What's even worse is that over half of this time is spent just searching for the documents.

You can drastically improve your company's productivity by switching to a document management system. In addition to that a document management system can also provide instant access to your entire database of information and data.

You can now Do More with Less. I'd be a fool to think that you do not want your business to grow. However, chances are that you think this means your staff will have to grow. Contrary to what many believe, a document management system allows you to automate certain processes letting you do more with less. This will empower your staff to work faster and more efficiently.

Be prepared for Better Customer Service. By giving your staff access to documents as well as data at the click of a mouse, customer inquiries are simple and fast. Your customers won't have to sit on hold for long periods of time any longer or wait for a call back. Your staff will be able to access all the necessary information instantaneously and even answer more calls throughout the day.

Get ready to Reduce Frustration. Employees can easily become dissatisfied with their jobs if they are forced to spend a majority of their time searching for information. Reduce their frustration with instant access to documents and keep them happy. This will not only reduce turnover, but new employees will be able to catch on quickly.

So, if you want to make your company run smoother and keep your customers and employees happy, then consider investing in a document management system. It may be one of the best business decisions you make.

Source: Office Product News
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