Friday, January 31, 2014

Would It Be Better To Rent Or Buy Your Copier?

Every morning, there is always some sort of conundrum in the office. Jim is late to work again. Tammy ate the last doughnut. You forgot to file those TPS reports. The worst part of it all? The fact that your companies copier, for reasons unbeknownst to you, is refusing to work in any way, shape, or form. Now this begs the question of whether you should pull an "Office Space" and take the copier out for a good ol' fashioned beat down, or just get a new copier all together. That also leads to the next question however. Would it be best for you and your company to buy or rent your next copier. Remember that there are pros and cons for each, so research is a good idea from the start. But, here are a few things to think about when it comes time to decide on leasing vs. owning.

No matter what the case may be, you first need to decide what your needs for your company are. This will help you determine what type of copier you will need to cater to your company's specific needs. If you can see your company using the copier for quite an extended period of time, it may be better to just go ahead and buy one. This however leads to looking into the budget. Should you have enough within the budget to justify a new copier, pull the trigger on it. Just make sure that you look into the warranty for the copier. Also make yourself fully aware of what could void the warranty. In the event that you have voided your warranty, you have just pretty much bought your company a brand new and extremely heavy paperweight. Again, it all comes down to assessing what you need and how long you need it.

When you decide to rent your copier, you give yourself quite a bit more wiggle room. Think about the idea of your copier becoming obsolete. We live in a world today that has a new smartphone or laptop coming out every week. That leaves the one you just walked out of the store with yesterday, already obsolete. This is the same with copiers. These machines can depreciate in value very quickly, as their lifespans are not very long at all. By going with the lease option, you can give your company and budget less stress. Much like that of a car lease, renting your copier offers a much lower expenditure rate versus buying your copier outright. Since these machines are advancing so rapidly, and should you decide to renew your lease after the current one is up, you gain access to the top quality copiers out on the market to date.

When it comes down to it, the decisions need to be made before you choose to go with either option. What type of copier do we need? What are we going to be using it for? How ofter are we going to use it? How much ink will we be going through weekly? How long are we going to need this copier? After answering these questions, you should then be able to decide very easily which option is best for you. Just remember, renting is usually always easier and a lot less hassle to begin with. It is aslo less responsibility, normally, on your part should it break or malfunction.


Sunday, January 19, 2014

8 Reasons to Rent A Copier for Corporate Events

Renting a copier makes perfect sense in many circumstances. For example when you need a copier for a corporate event. Most company events are for a few days or a just week. Having a copier at your event is something you will need that you can't always get from the home office. 

Here are 8 other reasons to rent a copier: (Source:

1. If you need a big copier the logistics of getting it to the event may be worth renting a copier.
2. Buying a copier for a three day event or even a month long event generally does not make sense. 
3. A copier rental charge is generally tax deductible for most businesses. 
4. The copier rental company will install and service the copier during the event. 
5. If you need extra capacity during the event you can order additional copier capacity.
6. Networking copier to computers is a service that is generally available.
7. Copier rental fees can be charged to American Express, Visa, Master Charge, Paypal for easy transactions.
8. More options on the variety of equipment such as 11x17 format, color, collate, staple etc.

Other reasons to rent a copier include: company marketing projects, year-end financial reports, temporary offices, convention services, and special projects! 

Copier Rentals are available to rent for a day, a week, a month or even longer.

*Sources that offer all 8 reasons for copier rentals: - Austrailia -UK - United States New York, New York -Worldwide