The Average Photocopier For Dummies

Okay, so it's your first day on the job. New office. New coworkers. New position. You're pretty excited to get to work, but you may not be as technically adept as your fellow workers. You need to make a copy of a document. You never did like copiers or printers cause you could never work them, but there is hope for you yet. They say that knowing your enemy is half the battle, but the copier doesn't have to be your enemy. Just by learning what makes them tick, and what goes on when you copy something, working the copier won't be nearly as difficult.

So what exactly is going on when you decide to hit "start" on the copy machine? Well, oddly enough, it has a lot to do with static electricity. It may seem nearly impossible for that to be the case but think about this. When you photocopy something, you are typically using toner. Well toner isn't ink. It is actually an extremely fine black powder that can be charged with static electricity. There is a drum inside of every copier that allows the toner to gain charge and stick to the drum. Now, obviously, not every picture is going to be completely black, so there has to be a way to keeps of the paper white. This is where the drums ability to use selective charge really comes in handy. The drum selectively charge certain sections of itself in order to attract toner on the specific parts that have charge. It's selective charge is all thanks to the power of light! See how the name "PHOTOcopier" works now? When the paper finally comes through, it is statically charged so the toner becomes attracted to the paper. The toner is then fused to the paper through the use of heat, since the toner particles themselves are very sensitive to heat.

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Another thing to remember; Toner is NOT ink! It can be referred to as dry ink, but again, it's not ink at all. The toner itself is actually stuck to slightly larger beads that have a positive charge inside the toner cartridge. Once the toner beads are rolled over by the drum, the particles of the toner are more attracted to the positively charged areas on the drum. This cause them to stick to the drum (again with the static electricity). Once the statically charged paper rolls on through, the particles jump to the paper, but since the toner particles still contain charge, they could still fly off the paper. In order to make sure the particles stay, the toner particles are made with plastic in them that become melted to the paper once the toner is heat. Static problem solved.

Simply by knowing whats going on inside that photocopier can greatly help when trying to figure out what is wrong with it. Not every copier is going to have problems so don't let that fool you. Maybe you aren't really looking for a full time purchase. Maybe you are just looking to rent to get the feel of a new photocopier. If you are business just starting up, you need as much info on all of the office equipment you are going to get. Also remember that renting can help make things a lot easier for you. Instead of your company having to spend money on repairs, let the rental company take care of that "toner cartridge probelm", or nasty "paper jam".

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Copier Rentals

I don't think anybody would disagree with me when I say that copiers are some of the most useful and important pieces of equipment for any business, small or large. However, copiers have many other uses that do not necessarily lie within the boundaries of an office building. For these uses, whether they be at a convention, trade show or conference, Rentacomputer.com offers the extremely convenient option of copier rentals.

Many people don't really consider renting a device such as a copier, though more people would highly consider it if they knew the different options they have as well as the savings they could earn. However, before you go looking into renting a copier, it is always good to know why you may want to.

Copier rentals make perfect sense if you need a copier for something like a corporate event, company marketing project, year-end financial report, temporary office, convention service or a personal special project. No matter what the need is, if it is short term or long term and a copier purchase just isn't justified, a copier rental is your best course of action.

Copier rentals from Rentacomputer.com come in many different varieties, all of which can be specifically tailored to your exact needs. One option provided by Rentacomputer.com is that of a Black & White copier rental or a color copier rental. Black & White copier rentals are the most popular due to the low cost of operation and upkeep. Color copier rentals are more expensive because color copying takes longer, requires more ink and the device overall is more expensive. However, color copying is essential if you are planning on using your copier rental to create banners or fliers. If you are just using it to print off memos or paperwork, then your best bet is to go with a Black & White copier rental.

However, there is more to a good copier than just being able to copy papers. A copier worth getting will also be able to handle other tasks, such as index cards, transparencies and other heavier media. Versatility in a copier is usually essential and it is also vital to rent a copier that will be able to handle anything you need or may need at any given moment.

Thankfully, if you don't know what you need, Rentacomputer.com can help you. A professional Tech Travel Agent will assess your situation and help determine what is the right rental for you, whether it be a color copier rental, black and white copier rental or even a printer rental. By going with a company that has been in the business for over 20 years, you know you are going with a name you can trust.

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Canon imageCLASS Multifunction Printers Great for Small Businesses and Home Offices

Canon has just released four new imageCLASS multifunction devices to their lineup of award-winning small business and home office solutions, the Color imageCLASS MF9280Cdn and MF9220Cdn, color laser multifunction printers, and the MF4570dn and D420, monochrome laser multifunction printers.

"In response to the increasing demand for easy-to-use, feature-rich multifunction devices targeted at small businesses and home offices, Canon is proud to present the latest additions to the imageCLASS lineup," said Jim Rosetta, Vice President and General Manager of the Imaging Systems Group at Canon U.S.A. "With small businesses and sole proprietorships increasingly demanding greater value and performance from their hardware purchases, the new imageCLASS models offer a compelling blend of functionality and features ideal for these demanding users."

Each of the four new devices are specifically designed with small businesses and home offices in mind. The MF9280Cdn and MF9220Cdn color laser multifunction printers allow small businesses and workgroups to maximize productivity with convenient print, copy, fax and scan functionality in a fully networkable device. These devices are perfect for a multi-user environment and feature a variety of technologies found in many high-end commercial copiers to maximize office efficiency including "User ID Management" control.

The MF4570dn is perfect for any small business or home office that is looking for a reliable all-in-one office solution. The device enhances productivity and offers end-users Canon's renowned quality and durability . This device also provides high-end features usually found in advanced printer models including duplex versatility, print and copy speed up to 26ppm, a 250-sheet front-loading paper cassette and an Automatic Document Feeder.

Finally, the D420 offers a fantastic blend of value and performance in a streamlined document solution. The D420 utilizes a simple, easy-to-navigate control panel to provide end-users with advanced functions including duplex versatility, print speeds of up to 23ppm, 250-sheet front-loading paper cassette as well as a single-sheet multipurpose tray and an efficient energy saving mode utilizing approximately three watts of energy.

Needless to say, Canon is definitely answering the demands of the small business and home office market. These four new imageCLASS printers are sure to fit the needs of anyone operating out of their home or small business. However, buying a printer or copier isn't always in the cards for many people, especially people with small businesses or home offices where money is tight. That is where Rentacomputer.com comes in.

Rentacomputer.com offers a wide range of printer rentals and copier rentals and getting one is easy. Call today at 877-422-1907 to speak to a customer service representative or go online now at Rentacomputer.com to get a fast and easy copier rental quote.

Source: Office Product News

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Looking for a Copier Rental to help with your next big project? Call 800-736-8772 today and ask about our Office Equipment Rentals.

Copier Tips

Whether you've purchased a copier or have a copier rental in your office, chances are you have one. And chances are you've run into a problem with your copier, from a paper jam to wasting money to something more extensive. In the event you do have a problem there are a few things to keep in mind before calling in a technician. Here are some tips on fixing those problems, preventing those problems, and getting the most from your copier.

1. Keep moisture out of your paper. Moisture can cause your paper to jam, so you'll always want to reseal a package when you don't use the entire thing. If you're unable to reseal, keep the paper in a ziplock bag.

2. Paper left in your copier over the weekend and holidays will gather moisture. Replace it on Monday and put old stuff in your printer.

3. If you do get a paper jam, make sure you fix it completely. If you don't fix it properly and completely, chances are you're going to have another paper jam on your hands very soon.

4. Leave your copier on 24/7. In today's "green" world, most technology has a power-saving mode and when left alone for a certain period of time, the machine will power down into that mode. Warming the machine up is quicker when brought out of the energy-saving mode and the continuous warmth may be enough to save your paper from excess moisture.

5. Use high-quality paper. The cheaper the paper, the more likely it is to jam and the worse the finished product will look.

6. When you load paper, don't bend or tear the edges. If you do this, you're setting yourself up for a paper jam.

7. Make sure you are using the right toner for the model of copier you have. Using the wrong kind can cause mechanical problems and make your warranty obsolete.

8. Order multiple toner cartridges at one time. You'll save money on shipping, as well as always have extra around when you run out.

9. Never use anything but your hands to remove a paper jam. If you scratch the wrong parts, it will show up on your copied documents.

10. When you remove jammed paper, make sure you recover all pieces, even tiny fragments.

11. Try to keep at least one employee knowledgeable and up-to-date on your copier. Have him or her trained in operation and maintenance of the copier and let removing jams, changing paper and toner be their job.

12. Only make one copy at a time until you've found the perfect settings. So much paper and toner is wasted because someone assumes they've put in the right settings and doesn't test it by making just one copy of a document, instead of 100.

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Looking for a Copier Rental to help with your next big project? Call 800-736-8772 today and ask about our Office Equipment Rentals.

Why Rent a Copier?

So many businesses are turning to copier rentals for their offices these days and for good reason. Rentals save you time and money, as well as offering a number of other benefits. Here's a quick look at some reasons why copier rentals from RentaComputer.com may be the right choice for your office.

• You provide the paper and we'll do the rest. All maintenance, including toner and broken parts are supplied by the rental firm. If something goes wrong, just give us a call and they'll have it fixed in no time.
• Tired of the copier you have? Want a newer model? Maybe you decided the copier is too big and obtrusive for your small office. Copiers can be expensive and you most likely can't afford to run out and buy a new one every few months. You can always trade your copier or even cancel your rental at any time.
• Rent a copier for as long or as little as you like. Maybe you just need it for a few week as part of a temporary office or maybe you need it for an entire year or longer because you can't yet afford to purchase a new one. A rental is flexible and will fit your needs no matter how large or small.
• At Rentacomputer.com, we serve the entire United States. We can have a copier to almost any destination in the country and we do it fast!
• We also offer a wide range of top-of-the-line copiers that provide a wide-range of service!

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Looking for a Copier Rental to help with your next big project? Call 800-736-8772 today and ask about our Office Equipment Rentals.