Just A Few Things You May Need To Know Before Choose A Copier

It should come as a surprise to no one that copiers can be expensive. In basically any type of office setting, they can have one or two people waiting to copy or print something, or a line of people waiting angrily for the "paper jam" to get fixed for the 7th time that day. Maybe you think that it's time to invest in a new copier? Perhaps you have some that you have in mind already? The worst part about buying new technology, especially office technology, is that many employers will go in blind on the subject and not have any background information at the products they're looking at. This can cause a problem. You don't want to jump at the first thing you see. There are some things that you need to consider. Questions you may need to ask yourself before you decide to say, "This copier will be a good long term investment."

Let's say that you are a business that uses a copier only once in a while. Should you go for a copier that is coupled with printing and scanning features, you can usually get them for a low price. They may even come bundled with a PC. There is a downside to these however. Depending on your dependency on these types of copiers, you could be spending more money than you had anticipated. These types of copiers use inkjet cartridges. These little guys can get very, very expensive. Because of the pricey nature of these cartridges, many copiers use toner cartridges now. The refills can be around $40, but they're way less expensive in the long run.

Speaking of ink, many people think that they're going to need a full color printer. These people clearly don't get just how much ink and toner cartridges can cost. You could easily be spending three times as much as you would if you were to just stick with basic black. Color documents are always a bit more enticing to look at, but is it really worth the extra cash out of the company's budget? I didn't think so either. After all, these copiers can be expensive enough already.

Perhaps you want a copier that can double as a scanner. You're in luck. Many of the new copiers these days come with a myriad of features, and among those features is a scanning feature. Since technology has come as far as it has, many new copiers will come with network cards. This basically means that you can connect the copiers to your computer network and have then use the scanning feature to have the image linked to your office computer. Definitely a plus, and a money saver.

Since we're on the subject of money saving, why don't we talk about owning the printer outright. Again, these products can be EXPENSIVE. You would be much better off leasing or renting from a company. Obviously each has their own pros and cons, but think of all the good that could be done if renting was your option. Anytime there was some maintenance that needed to be performed on the machine, or if there was an actual malfunction happening, the company renting the device to you is responsible, not you. A fixed monthly or annual rate can be discussed, and soon your office could be working with a brand new, up to date copier!

When you deal with these types of upgrade decisions, always make sure you research the product before you jump into the deep end with them. Business is all about spending as little as you can to make as much as you can, and rentals can definitely help with that!

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The Average Photocopier For Dummies

Okay, so it's your first day on the job. New office. New coworkers. New position. You're pretty excited to get to work, but you may not be as technically adept as your fellow workers. You need to make a copy of a document. You never did like copiers or printers cause you could never work them, but there is hope for you yet. They say that knowing your enemy is half the battle, but the copier doesn't have to be your enemy. Just by learning what makes them tick, and what goes on when you copy something, working the copier won't be nearly as difficult.

So what exactly is going on when you decide to hit "start" on the copy machine? Well, oddly enough, it has a lot to do with static electricity. It may seem nearly impossible for that to be the case but think about this. When you photocopy something, you are typically using toner. Well toner isn't ink. It is actually an extremely fine black powder that can be charged with static electricity. There is a drum inside of every copier that allows the toner to gain charge and stick to the drum. Now, obviously, not every picture is going to be completely black, so there has to be a way to keeps of the paper white. This is where the drums ability to use selective charge really comes in handy. The drum selectively charge certain sections of itself in order to attract toner on the specific parts that have charge. It's selective charge is all thanks to the power of light! See how the name "PHOTOcopier" works now? When the paper finally comes through, it is statically charged so the toner becomes attracted to the paper. The toner is then fused to the paper through the use of heat, since the toner particles themselves are very sensitive to heat.

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www.Rentacomputer.com At 800-736-8772

Another thing to remember; Toner is NOT ink! It can be referred to as dry ink, but again, it's not ink at all. The toner itself is actually stuck to slightly larger beads that have a positive charge inside the toner cartridge. Once the toner beads are rolled over by the drum, the particles of the toner are more attracted to the positively charged areas on the drum. This cause them to stick to the drum (again with the static electricity). Once the statically charged paper rolls on through, the particles jump to the paper, but since the toner particles still contain charge, they could still fly off the paper. In order to make sure the particles stay, the toner particles are made with plastic in them that become melted to the paper once the toner is heat. Static problem solved.

Simply by knowing whats going on inside that photocopier can greatly help when trying to figure out what is wrong with it. Not every copier is going to have problems so don't let that fool you. Maybe you aren't really looking for a full time purchase. Maybe you are just looking to rent to get the feel of a new photocopier. If you are business just starting up, you need as much info on all of the office equipment you are going to get. Also remember that renting can help make things a lot easier for you. Instead of your company having to spend money on repairs, let the rental company take care of that "toner cartridge probelm", or nasty "paper jam".

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