Printing goes on a lot in your average office, however, many company heads do not realize just how much they are spending on office printing. In most offices there is absolutely no effort to manage and control printing costs. The good news is that there are a lot of things out there that an outsourcing company can do to help, like implementing new remote print monitoring technology. This can really help you measure and control printing costs.By reading printer usage data from your printer, you can create a platform for a three step process that can save you a lot of money.The first step is understanding your current costs. Take some readings of your printer volumes. This information can be used to determine your usage patterns. Then the company you are outsourcing to can look at the supply costs of your vendors to determine your total cost of ownership.
The next step is outsourcing the management of your printers. This will give you immediate cost reductions. Switching to a cost-per-page payment plan which includes printer supplies, help desk support and onsite service will guarantee that you are paying only for the things you actually need. A single invoice will make it easy to manage all of your expenses.
The final step includes your outsourcing company reviewing your quarterly usage patterns. They will then help you discover ways to reduce both your short term and long term costs by updating old technology and exploring electronic document management for your business. If you want to immediately cut costs and operate efficiently, then this is the system you want to use.
Source: Office Product News
print management really helped out my business when we were struggling with managing our print needs. I recently found a great company that helped our work load.
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