The first step is understanding your current costs. Take some readings of your printer volumes. This information can be used to determine your usage patterns. Then the company you are outsourcing to can look at the supply costs of your vendors to determine your total cost of ownership.
The next step is outsourcing the management of your printers. This will give you immediate cost reductions. Switching to a cost-per-page payment plan which includes printer supplies, help desk support and onsite service will guarantee that you are paying only for the things you actually need. A single invoice will make it easy to manage all of your expenses.
The final step includes your outsourcing company reviewing your quarterly usage patterns. They will then help you discover ways to reduce both your short term and long term costs by updating old technology and exploring electronic document management for your business. If you want to immediately cut costs and operate efficiently, then this is the system you want to use.
Source: Office Product News