Monday, December 2, 2013

Choosing the Right Copier Based on the Size of Your Business

If you are a small business on a budget, finding the best copier can be a huge pain. Spending hours weighing out all of your options and sifting through user reviews is time consuming and stressful. You need to make sure you get the most out of your investment and spend the least amount of money possible, but it doesn't have to be hard. You just have to think about your business and let that tell you which one is right for you.

Look at the number of employees you have. Are you a small business with less than 10 employees in a home office, or a larger small business with over 30? Either way, following these guidelines can help you find a copier that meats all of your needs, packed with the best features.

Finding the best copier for your home office

It is unlikely that you will use a copy machine all the time every hour of the business day. You would probably benefit most from an all in one unit that does everything instead of having a separate printer, scanner, fax machine and a copier. This will make it much easier to balance jobs.

For small businesses and home offices, it is beneficial to start with an affordable model like the Brother DCP8110DN Laser Multifunction Copier for $299.99. This machine is really quick with copy speed (up to 38 pages per minute) and is also network ready for fast internet speed and USB 2.0 connectivity.

If your business is a little bit bigger with about 10 or so employees that will be using a copier on a daily basis, maybe in the medical or insurance industry, then you might also want to look at the Canon ImageCLASS D1300 Multifunction Copier Series for $499.99. This machine prints, copies, scans and faxes 35 pages per minute. Its other features include a 50 sheet duplex automatic document feeder.

For a small to mid sized business with more employees, ranging from 10 to 30, a standard digital copier has to have higher performance in order to support the output of a busy work environment. Check out the HP LaserJet Pro 300 color MFP M375nw at $599.99.

This copier is designed to be super efficient and to produce professional quality color copies. This would be recommended for a business that prints a lot of their own flyers and any marketing materials, like a graphic design or advertising firm. This copier also does printing, scanning and faxing. Other features include mobile printing commands that can support telecommuter employees.

When searching for the best copier option for businesses with more than 30 employees, a really great option is the Xerox WorkCentre 6505/DN. This machine is pretty impressive. It puts out 24 pages per minute in black and white or color, so no matter what you are printing, you will never have to compromise on speed or quality. Advanced features like automatic duplexing, security authentication and Xerox color correction are included.

A business of this size could also look at the Dell 3333dn Multifunction Laser Printer. It can print, copy, scan and also digitally manage documents with up to an 80,000 page monthly duty cycle. If you are running a medical office or an insurance company and are dealing with paperwork all the time, this is a very high volume machine that will give you a lot of value for your money. It also has an LCD touch screen with a 17 button keypad for easy use.

When choosing the copier for your office, make sure you look at the features that are a must have for your work environment. Then, it should be much easier to compare models and make the correct choice. For short term copier needs check out Rentacomputer.com

8 comments:

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  8. Jake,

    You bring up a lot of really good points here. Choosing the right copier for an office is crucial to keeping monthly business expenses down and ensures that you and your employees have all of the tools needed to run an effective business. I personally use the HP Laser Jet Pro 300 and it is awesome! I was lucky enough to come across this website called Copier Supply Store that guarantees the lowest prices on the market! Every time I call with a question, their staff is very intelligent and helps walk me through my problem. One of the features I like the best is that they have an Auto Ship Program. So every month the supplies I need are automatically billed and shipped! It makes my life a lot easier as an office manager!

    I hope this helps! Good luck!

    -Lauren

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